You should write the minutes within one week of the meeting, while the meeting information is still fresh in your mind. You represent not only the local club, but also the whole program throughout the state. This publication provides guidance for the 4h club secretary on keeping a calendar of activities, preparing minutes, and keeping attendance records. Treasurer and secretary record books are available at zsuite. Upon compliance of the foregoing terms and manner of the distribution, the 4 h. As your secretary of state, it is my pleasure to serve the people of idaho and to welcome you to the idaho secretary of state website. Share in your networks to ask the 4h community to continue to support kids in their creative journeys by donating. Club secretary books may be submitted to select the most. Duties of the groupclub secretary the secretary is in charge of this book and shall have it at all of the groupclubs business meetings.
This publication provides guidance for the 4 h club secretary on keeping a calendar of activities, preparing minutes, and keeping attendance records. The 4h name and emblem have special protections from congress, protected by code 18 usc 707. Contact the meade county 4h office for information regarding camps. Ui extension 4h youth development university of idaho 875 perimeter drive, ms 3015 moscow, id 838443015. University of idaho extension, 4h and ffa eastern idaho state fair.
Washington state university 4h youth development is developing young people to become productive citizens who are engaged in positive change, meeting the needs of. Through 4h sewing competitions, korene learned new skills and discovered a love for fashion design. Nov 04, 2017 the secretary and all 4h officers are representatives. The secretary and all 4 h officers are representatives. President secretary to get a seal for the clubs charter, fill out this page before you give the secretary s book to your leader at the end of the club year. Write thank you notes, if needed, to speakers or others. Use this 4h secretarys book to keep accurate minutes of meetings records of attendance and participation of members. All eight old members and two new members were present. Reviewer bill harris, extension specialist, 4h youth development, ohio agricultural research and. Use this form and your county 4h calendar of events to organize your club meetings and your annual plan. The secretary, with the assistance of a groupclub leader, is expected to keep uptodate, complete, and accurate minutes of each meeting, as well as present the annual 4h.
But hurry this promotion is a limited time discount and is only available while supplies last. Merrisa schwartz completed a year as secretary of the idaho 4h state teen. Secretarys book 4 after the 4h meeting promptly write the minutes. Book contains club membership records and space to document official meeting minutes, as well as responsibilities of persons elected as secretary. Secretarys record book 3 secretary welcome congratulations on your new role as your 4h clubs secretary. The current secretary of state is lawerence denney. Club officers manual arizona cooperative extension. Record the program plan for the year in the secretarys book and keep it up to date.
The responsibilities of the secretary are very important to the club or group. Each project group may also want to keep a record of its own. Teton county rules for 4h families teton county idaho. Find all documents and records needed for various 4h projects offered by university of idaho. Treasurers book word pdf secretary s minutes book word pdf record book forms. University of idaho extension 4 h youth development.
Home search forms lists help search forms lists help. Project informa tion for each member is recorded on this form. Report on the months crd project at the club meetings. It lists members and leaders in the club and contains the record of business transacted and programs held. Your club members have bestowed upon you both an honor and a responsibility. Due to the increasing number of excellent secretary s books being turned in, it has become very important for these guidelines to be followed precisely. If you have any questions, please ask your advisor or call the extension office at 3303392337. A cloverbuds memory book 630 is available to be used with fair exhibits, but is not.
Gave each member an opportunity to participate in the club program. Avoyelles 4h club officer responsibilities lsu agcenter. This editable pdf can be downloaded, filled out, saved, and then printed. Today is the start of vandal giving day, and we are raising money for your county 4 h programs. It is the secretarys job to see that the secretarys book. This publication provides guidance for the 4h club secretary on keeping a. Roll call this can be done using the page provided or by turning in meeting sign in sheets with your minutes. Find all documents and records needed for various 4 h projects offered by university of idaho. Certified electronic poll books idaho secretary of state.
Enter forms when 4h record books are due for competition. To the 4h secretary this is the record of your 4h club. Idaho 4h project and animal project record books will be completed using zsuite starting oct. The 4 h emblem is a fourleaf clover with the letter h on each leaf. What needs to be included in your 4h secretarys book. Writing the minutes minutes are written in a standard form. This program should be available for all club meetings so you. We encourage all our 4h youth to do a record book to record their project information and reflections, but 4h record books are not required for membership or participation in 4h activities such as club events, 4h camps, or conferences. Today is the start of vandal giving day, and we are raising money for your county 4h programs. Es237 numbers automatically calculated military kids breakdown and statistics system calculated 4 h age and age divisions clubs and club leaders projects and curriculum project materials activities and awards volunteers and background screening event registration and online payments including credit cards customizable forms, reports and surveys safe and secure. Secretary kajiya jones took roll, with 14 members present and two absent. Apr 06, 2015 4h secretaries will find this booklet useful for recording minutes. University of idaho extension 4h youth development. Heather smith led the pledge of allegiance and robert whim led the 4h pledge.
A fact about idaho a fact about water a fact about 4h history. The mission of the idaho 4h program is to help idaho youth acquire. This tool will help clubs with county recognition as they reach their annual club performance standards. Nez perce county 4h enrollment form clearwater county, idaho. In our effort to provide you with better information and increase the efficiency of our services, we have designed this site with our three major divisions in mind business services, elections, and government. Es237 numbers automatically calculated military kids breakdown and statistics system calculated 4h age and age divisions clubs and club leaders projects and curriculum project materials activities and awards volunteers and background screening event registration and online payments including credit cards customizable forms, reports and surveys safe and secure. Your skills and abilities, standards and ideals, grooming, speech and even smiles represent kansas 4h members. The crowd had traveled to the blm boise wild horse corrals to attend the annual university of idaho 4h club wild horse weanling pickup event. Idaho 4 h leadership portfolio word or pdf idaho 4 h project and animal project record books will be completed using zsuite starting oct. Ken lafontaine, extension educator, 4h youth development, ohio state university extension references huron county 4h secretarys manual, bonnie malone, author.
Secretary, ohio 4h club officers guide, ohio state university, 2002. David ashcraft montana state university extension the montana state university extension service is an adaeoaa veterans preference employer and. Keep good notes during the meeting by using the worksheet included in this book. Goals for the 4h club, group, or committee should be set by the members at the beginning of the year and recorded by the secretary. Here are a few suggestions to help you get started. As an independent, 501 c3 charitable organization, national 4h council does not direct or implement 4. The four h s stand for head, heart, hands, and health.
Send a secretarys report to the county extension office after each meeting if requested by the county. It is an elected position within the executive branch of the state government. Secretary record book university of missouri extension. Together with td ameritrade, were bringing financial empowerment and education to young people and families across the country. It is suggested that you use the template provided. Now that your club has elected you as the secretary, you, and all other of.
Ohio 4h secretarys handbook ohio state university extension, 2003. You will write correspondence and complete the monthly minutes. Extension educator and power county 4h power county, idaho. The vice president and all 4 h officers are representatives. The planning may be done by 4h officers or a program committee along with the 4h leaders. The secretary and all 4h officers are representatives. Congratulations on being selected by your 4h club for the office of secretary. University of idaho extension 4h youth development home. H secretarys book sample minutes for a clothing club our first meeting of the new club year was held at mary martins home at 7. Certification, electronic poll book, hearing, vote, voters, voting by robert logan comments off on electronic poll book. If so, a separate secretary s book should be used for this purpose. Directions for keeping the secretarys records the 4h club program at the beginning of the year, the club will make plans for each meeting.
The 4 h club will provide each of the members with a statement outlining the assets, liabilities, and the distribution upon complete liquidation. Your skills and abilities, standards and ideals, grooming, speech and even smiles represent kansas 4 h members. The general club story should tell about the activities of the project groups as well as those of the entire club. At the club meetings, the secre tary calls the roll at the order of the president. Sep 21, 2020 elected 4h club secretaries should complete one book annually for their club. Your skills and abilities, standards and ideals, grooming, speech, and even smiles represent the south dakota 4h members. The secretary of state of idaho is one of the constitutional officers of the u. The secretarys record book is the official report of your 4h club year.
As a 4 h club officer, you represent not only your club, but also the 4 h program throughout the state. A 4h record book may be required to receive participation awards such as star ranking, medals, or pins. Secretary books with record of meetings attended and minutes. Annual secretarys report 1216 what needs to be included in your 4h secretarys book. A world in which youth and adults learn, grow and work together as catalysts for positive change. Duties of the secretary arrive at the meeting ahead of time. One specific responsibility of the 4h secretary is to keep accurate minutes of each meeting. The secretarys record book, along with your program and treasurers guidebook make up. The secretary should complete the club program page. Use the secretarys resource guide to keep accurate minutes and other records for your club. Nature s most common color is emblematic of springtime, life, and youth. All 4h youth are required to complete a 4h record book and turn in for each. Idaho secretary of state lawerence denney announced an epoll book certification hearing for tenexs precinct central is set for 10 a. Joann and 4h are teaming up to help ensure kids like korene have the opportunity to use their hearts, hands and minds to create.
Your role as the 4h club secretary you and all the officers of your 4h club are representatives. Macey lamb is in 4h and ffa where she raises market lambs and breeding. As a 4h club officer, you represent not only your club, but also the 4h program throughout the state. Includes attendance and participation record forms and group meeting minutes form. The secretary is responsible to keep complete records. The secretarys record book, along with your program and treasurers guidebook make up the permanent record of your club. University of idaho extension staff bonner county 4h program. Secretary book in good condition with all information. Hold at least six regular club meetings throughout your 4 h year at least three before. H meetings on lined notebook paper lists all members on page 4. The florida 4h secretarys record book is a resource for the secretaries of 4h clubs and councils to use to record membership rosters, club goals, meeting program plans and minutes. If you have any questions, please ask your advisor or call the extension office at 330339 2337. This record book will help prepare you to be successful.
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